🚀 Trusted by 12,100+ students, coaches, schools and studios worldwide.
Class management software built for Faster Scheduling Automating Invoicing SMS & Messaging Tracking Student Progress Managing Contacts Engaging Parents
Handle scheduling, payments and parent updates in one place — and get 5+ hours back every week.
Trusted by tennis clubs, music schools, dance studios, swim schools & coaching businesses worldwide.
Still managing your coaching business on Excel and WhatsApp?
You’re not alone. Most coaching businesses struggle with these daily frustrations.
- Manual scheduling
Wasting hours every week juggling class schedules on spreadsheets and WhatsApp groups.
- Missed payments
Chasing invoices manually, losing track of who paid and who didn’t.
- Disengaged parents
Parents have no visibility into their child’s progress or attendance.
- Student dropouts
Students leaving without warning because you lack insight into engagement trends.
- Admin overload
Too many repetitive tasks stealing time from actual coaching and growth.
One place to run your whole coaching business
Outcoach brings scheduling, payments, messaging and progress tracking together — so you stop switching between apps.
Simplify admin
Save 5+ hours per week by automating scheduling, invoicing and reminders.
Reduce student dropouts
Improve retention by up to 20% with progress tracking and parent engagement tools.
Engage parents
Give parents real-time visibility into attendance, achievements and goals.
Increase revenue
Accept online bookings, automate payments, and create memberships easily.
Everything you need to manage classes, in one login
Scheduling, student records, payments, communication and progress tracking — all under one login, so nothing lives in a separate app.
Find any student's full history in seconds
Manage students, parents and coaches with a centralized 360° contact directory. View attendance, payments, goals, enrolments and communication history in one place.
- Full student profiles
- Attendance history
- Notes & communication tracking
- Parent dashboard access
- Contact tagging
Smart class scheduling & event management
Schedule private and group classes, manage make-up sessions, and organise events in seconds.
- Recurring classes
- Event management
- Makeup class management
- Calendar view
- Attendance tracking
Automated payments & invoicing system
Create invoices, collect online payments and automate reminders without chasing parents.
- Online payments
- Payment tracking
- Membership billing
- Invoice generation
- Automated reminders
Built-in messaging & SMS platform
Send unlimited SMS, emails and notifications to individuals or groups directly from the app.
- Bulk messaging
- Real-time notifications
- Group communication
- Announcement broadcasts
Student progress & goal tracking software
Track skill development, competitions, evaluations and ongoing progress to reduce dropouts.
- Skill tracking
- Performance reports
- Achievement monitoring
- Goal setting
- Evaluations
AI assistant for coaching businesses
Ask AI to execute your actions from creating or updating student notes to creating goals and to-dos.
- AI message writing
- Business insights
- Voice-to-text
- Task automation
Secure documents & media storage
Store important documents, share media, and manage student files securely in one place.
- Upload documents
- Permission controls
- Share photos & videos
- Organized storage
Coaching businesses are growing with Outcoach
12k+
Users managed
100k+
Classes scheduled
200k+
Attendances
50k+
Goals tracked
Loved by coaching businesses
Melody Music School
“Outcoach transformed how we manage our music school. Scheduling, payments, and parent communication — all in one place. We saved 30% of our admin time in the first month.”
S
Sarah Mitchell
Owner & director
Aquastars Swim Academy
“Since using outcoach’s progress tracking, our parent engagement has skyrocketed. We’ve seen a 20% reduction in student dropouts because parents can finally see their child’s progress.”
J
James Thornton
Head coach
Elite Tennis Club
“The online booking page doubled our court bookings within weeks. Parents love the convenience, and we love the automated payments. It’s a game-changer for our club.”
P
Priya Sharma
Club manager
“We used to spend hours on WhatsApp managing class changes. With Outcoach, everything is automated. Our instructors can focus on teaching, not admin.”
Danceflow Studios
M
Michael Chen
Studio owner
Let AI handle the writing and the busywork
Draft parent emails, pull reports and book makeups just by asking — so you spend more of your day coaching.
Do more in less time with your AI assistant
Ask AI to write your email message
Type less, talk more with voice to text that actually works
Ask for business ideas, goals to track or anything else about your business
Gather insights
Whether it's key metrics such as enrolments, dropouts or attendance data, our AI gets you actionable insights, fast
Perform tasks
Ask the assistant to send a message or book a makeup, and it's handled in seconds — no menus to dig through.
Free public booking page for your coaching business
Take bookings and payments online without paying for a separate website. Outcoach gives your business a professional booking page with secure payments built in.
Recurring & one-off bookings
Let students book weekly classes or single sessions easily.
Public event listings
Display all available events with filters for type and location.
Built-in payment gateway
Collect payments automatically when customers book.
Makeup session scheduling
Students can reschedule missed classes without manual admin work.
Built for every coaching & teaching business
Performing arts
- Music schools
- Acting schools
- Photography schools
- Dance studios
- Art classes
Sports & clubs
Wellness & fitness
Education
Community & cultural
Performing arts
Sports & clubs
- Skating rinks
Wellness & fitness
Community & cultural
See what student dropouts are costing you
Keeping a student costs far less than finding a new one. Move the sliders to see what better retention is worth.
How many students do you coach totally?
How many classes does a student attend per month?
How much do you charge for each class for each student?
Percentage of students that did not drop-out per year
Keep families longer by showing real progress
When parents can see their child improving, they stay. Give them the dashboard, reports and wins that keep families coming back.
Parent dashboard
Real-time access to attendance, schedules and payments
Progress tracking
Visual reports on skill development and milestones
Achievement visibility
Celebrate goals, badges and competition results
Get started in 5 minutes
Create your account, import your data, and start managing classes today.
1
Create account
2
Import data
3
Start managing
Frequently asked questions
What is class management software?
Class management software is a single platform that runs a coaching business’s scheduling, bookings, payments, student records, communication and progress tracking in one place, replacing spreadsheets and chat apps. Outcoach is class management software built for coaching businesses such as music schools, dance studios, swim schools, tennis clubs and tutoring centres.
How can coaching software reduce student dropouts?
Coaching software reduces dropouts by making student progress visible to parents and flagging low engagement early, so you can act before a student leaves. With Outcoach, coaching businesses track goals, attendance and milestones and share them through a parent dashboard — owners report up to 20% fewer dropouts.
Can I automate payments for my coaching business?
Yes. Outcoach automates payments end to end — it creates and sends invoices, collects payments online at the point of booking, runs recurring billing for memberships, and sends automatic payment reminders. That means you stop chasing parents by hand and stop losing track of who has paid.
Is Outcoach suitable for music schools?
Yes. Music schools use Outcoach to schedule lessons, invoice and collect fees, message parents, and track each student’s progress. It works the same way for dance studios, swim schools, tennis clubs, gymnastics schools, tutoring centres and personal trainers.
Does Outcoach include parent communication tools?
Yes. Outcoach has built-in SMS, email and in-app messaging, so you can reach parents one-to-one or in groups and share class updates, cancellations and reminders. It replaces personal WhatsApp, keeping every message in one place tied to each student’s record.
How secure is student data?
Student, parent and business data in Outcoach is protected with encryption in transit and at rest, hosted on secure cloud infrastructure, with access controls that limit who in your business can see each record. Only your team and the parents you invite can access your data.
How much does Outcoach cost?
Outcoach is priced per student per month, so you only pay for the students you coach. Plans start at $0.99 per student/month (Starter), $1.50 (Standard) and $2.99 (Performance), with about 33% off when you pay yearly. There are no setup fees, you can cancel anytime, and you can try it on a free trial before you pay. See the pricing page for full plan details.
How do I switch from spreadsheets to Outcoach?
Switching takes about five minutes to get started: create your account, import your existing student list and schedule, and start managing classes the same day. If you have a lot of students, the Outcoach team can migrate your data for you and run a free pilot on a few classes first, so you move off spreadsheets and WhatsApp without losing any records.
What is one of the best class management software?
Outcoach is a leading class management software for coaching businesses in Australia, used by music schools, dance studios, swim schools, tennis clubs and tutoring centres. It combines scheduling, payments, bookings, messaging and progress tracking in one platform, works on mobile, and is priced per student per month. The best choice depends on your size and needs, so the clearest way to compare is to start a free trial and see it with your own classes.